Conference booking in Melbourne can be a bit challenging, especially if it’s your first time. In Melbourne alone, there are hundreds of conference venues. The type of venue you select not only states a lot about the credibility of your company but can also make or break a function. To help you out, following are our seven things you should consider when booking a conference venue:
- Location: This is the most significant factor that you should take into proper account. Even though it may be tempting to find a place relatively near your head office, you should consider where your delegates may be travelling from. To prevent the delegates from arriving late, losing their way, or not showing up at all, the conference venue should be kept at a more central location with good transport & communication links. The exact location may also communicate a degree of professionalism. No one wants to be rushing through a run-down back-street in search of a poorly maintained community centre. Thus, location plays a vital role when Conference booking in Melbourne.
- The size of the venue: Meeting rooms are available in a variety of sizes. You just need to go for the right size, neither very small to cause sweating and discomfort nor too big to make it look as though half the delegates failed to show up. For you to make the correct choice, confirm the total number of delegates expected to attend the conference and the types of equipment to be utilised. A good conference facility shall be able to place you in the right meeting room.
- Facilities: Modern Melbourne conference venues can be equipped with various facilities like internet access, flip charts, LCD projectors, stationery, loud speakers, toiletries, laser pointers, microphones, video equipment, and disabled facilities. It is worth checking which of the above facilities are available, and whether or not you are paying extra for a service which you do not need.
- Food and drink: Food should always be kept in mind when Conference booking in Since some of your delegates might be travelling great distances and shall be spending long hours in your meeting, they will probably not be too pleased if there are any problems with the catering. This encompasses a shortage of basic refreshments such as water/ coffee/ tea/. So make sure that the meals and any other requirements are catered to in advance. Hotels are particularly awesome at providing for conferences, though in Melbourne (and most other built-up areas), there are various other options that you could always advertise the event as ‘refreshments not included’!
- Cost: Before you even start Conference booking in Melbourne, it is crucial to come up with a budget which suits you and you have to stick to it. This sounds very obvious. If you are not clear about your budget at this initial stage, it can cause unsatisfactory delays and you might miss out on a booking. Diverse meeting venues & packages have various prices so find out properly what you are expected to pay for.
- Accommodation: If the conference is going to run for days or even weeks for that matter or late into the night, you should consider getting relaxed and comfortable accommodation for your delegates. You do not really have to cover the costs of this for each conference attendee, but hosting your event in a hotel, with rooms available in abundance, will make life much easier and comfier for those attending.
- Entertainment: After sitting in the meeting room for those long hours, delegates usually require a bit of entertainment to relax & calm their minds and share beautiful moments with each other. If they do go out, it is worth making sure they do not wander into any unsavory To put this a little more clearly and bluntly, you should not book a conference if the venue is next to a host of pound-a-pint, low-grade nightclubs.
If you are doing a Conference booking in Melbourne, Batman Royale is an excellent option to consider. We offer you dynamic, colourful, and creative event solutions which envelope food & beverages and awesome event management solutions. So what are you waiting for? Give us a buzz right away!